 |
Lake Wales (Current through Ordinance 2023-17, Adopted 7-05-2023) |
 |
Code of Ordinances |
|
|
Chapter 2. Administration |
|
|
Article IV. Procurement Of Property And Services |
|
|
Division 8. General Administrative Provisions |
| § 2-480. Standard implementing documents. |
|
Latest version.
|
|
(a) All forms required for implementation of the provisions of this article will be standard forms approved by the city manager or his designee and on file in the city clerk's office. No form will be used in connection with this article which has not received the approval of the city manager or his designee. (b) All invitations to bid, requests for proposals and requests for qualifications will be prepared using standard documents on file in the city clerk's office. Where bid documents or project manuals are prepared by consulting engineers, copies of standard city forms will be provided to said engineers for inclusion in the bid documents or project manuals. (c) All invitations to bid on projects which are funded, in whole or in part, by federal grants will include forms and other documents required by the federal government and on file in the city clerk's office. (d) All public notices required under this article will follow a standard format on file in the city clerk's office. (e) A manual of standard administrative procedures and forms for the implementation of this article will be compiled by the city manager or his designee and utilized by all departments, divisions, boards or commissions when procuring any property or services on behalf of the city. A copy of such manual will be on file in the city clerk's office. |
|
(Ord. No. 95-01, § 1, 2-21-95; Ord. No. 2011-32, § 1, 12-20-11; Ord. No. 2013-17, § 1, 11-5-13) |
| § 2-481. Compliance with records laws. |
|
Latest version.
|
|
(a) All documents created subsequent to this article will be complete, will be dated, and will bear the proper authorizing signatures. It shall the responsibility of the department, division, board or commission creating the document to ensure compliance with this requirement. (b) All documents created or received subsequent to this article will be maintained in accordance with the provisions of F.S. ch. 119, Public Records. (c) All documents created or received subsequent to this article will be retained in accordance with General Records Schedule for Local Government Agencies, BC-1 revised, promulgated by the division of library and information services of the department of state, as that schedule currently exists or as it may be revised in the future. |
|
(Ord. No. 95-01, § 1, 2-21-95; Ord. No. 2011-32, § 1, 12-20-11; Ord. No. 2013-17, § 1, 11-5-13) |