§ 2-7. Agenda.

(a) Publication. No later than seventy-two (72) hours prior to each regular meeting of the city commission, an agenda which contains all items to be acted upon at the meeting shall be posted on the bulletin board at City Hall where other official notices are posted. Posting of the agenda shall be in addition to any public notice of the meeting which may be required by Florida Statutes or other applicable regulations. A packet containing the agenda and information pertaining to items included on the agenda shall be forwarded to city commissioners no later than seventy-two (72) hours prior to the meeting.

(b) Agenda deadline. Any person may have an item placed on the agenda by submitting a request to the city clerk no later than 5:00 p.m. on the Wednesday preceding the meeting. Such request shall be in writing, shall fully explain the nature of the item to be included, and shall provide sufficient detail as to inform the city commissioners about the action to be taken on the item, if any. A request received after the deadline shall be held by the city clerk for inclusion on the agenda for the next scheduled meeting. The city manager may, at his discretion, waive the deadline requirement for requests of an emergency nature.

(c) Withdrawal of agenda item. The person requesting placement of an item on the agenda may withdraw the item prior to the meeting by notifying the city clerk.

(d) Record. A copy of each agenda packet (i.e., the agenda and all information submitted to the city commission) shall become part of the official record of the city and shall be permanently retained by the city clerk. Any information provided to the city commission during consideration of an item on the agenda shall be added to the record and retained with the agenda packet.

(Ord. No. 98-02, § 1, 1-20-98)