§ 2-709. Disbursement of funds. [Repealed]

(a) To pay an informant reward in the amount of five hundred dollars ($500.00) or less, the case officer shall submit a request for disbursement on a standard form created for the purpose.

(1) The request for disbursement form shall be approved by the city manager or his designee.

(2) The request for disbursement form shall be forwarded to the city clerk and shall be accompanied by the original AWARE request for reward payment form as back-up documentation. Neither the request for reward payment nor the request for disbursement form shall identity the name or address of the informant but shall show only the informant's assigned code number and case number.

(b) To pay an informant reward when the amount exceeds five hundred dollars ($500.00), the case officer shall submit a request for disbursement on a standard form created for this purpose.

(1) The request for disbursement form shall be approved by a member of the board of directors other than the chief of police or his designee. The request for disbursement form shall bear the signature of the city manager in addition to the signature of another member of the board of directors.

(2) The request for disbursement form shall be forwarded to the city clerk and shall be accompanied by the original AWARE request for reward payment form as back-up documentation. Neither the request for reward payment nor the request for disbursement form shall identity the name or address of the informant but shall show only the informant's assigned code number and case number.

(c) Disbursement of funds for rewards shall be the administrative responsibility of the city clerk who shall prepare a confirming requisition and forward requests for disbursement to the finance department for processing.

(1) The reward shall be paid in the form of a city check made payable to the case officer and shall reference the informant's code number and case number.

(2) After making a disbursement, whether by check or by transfer to another account, the finance department shall "cancel" the request for disbursement form by stamping it paid and indicating the check number or other method of disbursement.

(3) Checks payable to the case officer shall be forwarded to the city clerk.

(4) All canceled request for disbursement forms shall be returned to the city clerk immediately upon disbursement of funds. The city clerk shall maintain a file containing all canceled forms with appropriate back-up documentation.

(d) After receiving the check from the finance department, the city clerk shall release the check to the case officer requesting the disbursement.

(1) The city clerk shall indicate on the canceled request for disbursement form the check number, date of release to the case officer, and verification of code number, case number and check amount.

(2) The case officer shall indicate receipt of the check from the city clerk by placing his/her signature on the receipt line of the canceled request for disbursement form.

(3) No check shall be released unless the receipt is signed by the case officer and initialed by the city clerk.

(e) The reward shall be released to the informant and a receipt obtained by the case officer in accordance with standard departmental operating procedures; such receipt shall be maintained in the department's confidential files but shall be available for audit by the city's auditors.

(Ord. No. 97-03, § 1, 5-6-97; Ord. No. 98-17, § 2, 10-20-98; Ord. No. 2017-02, § 10, 02-07-2017)