§ 14-112. Rules and regulations.

(a) Permit required.

(1) Upon application as provided for herein, the city manager may issue a special event permit subject to any conditions imposed in this article.

(2) The application for a special event permit shall be filed at least forty-five (45) days prior to the date on which the permit is to take effect. The city manager may approve a lesser time period. The application forms shall provide such information as the city manager shall find to be reasonably necessary for fair administration.

(3) Application for a special event permit shall be made to the city manager and shall contain the following information:

a. A diagram accurately portraying the property to be used for the special event indicating layout of event, temporary structures, parking areas, traffic flow, electrical connections, etc., as applicable. If the property to be used is private property, a survey or legal description of the property and a notarized statement of consent by the property owner are also required.

b. A description of the special event.

c. In addition to the above, sufficient information and assurances to determine the suitability of the proposed special event as required by the city. This information may include but is not limited to the following:

1. Arrangement for temporary sanitary facilities and such assurances as the city may require concerning compliance with public health regulations.

2. Such information and assurances as the city may require concerning length of operation.

3. Such information and assurances as the city may require concerning hours of operation.

4. Provision for adequate parking.

5. An agreement assuming financial responsibility for the repair of any damage to public property and for claims resulting from injury or damage to persons or private property as a result of the event.

6. A permit issued by the state department of transportation if the special event requires the closing of a state road.

7. Arrangement for public safety and such assurances as the city may require concerning compliance with public health regulations when live animals are included in special events.

(b) Conditions. A permit for a special event shall be issued upon such conditions as the city manager may reasonably require to assure compliance with all information and assurances submitted with the application and shall, in addition, be expressly conditioned upon the following:

(1) No electrical service will be installed without an electrical permit and inspection.

(2) No permanent structure will be erected.

(3) No tent will be erected without obtaining a permit from the fire department.

(4) Site will be cleared of all debris at the end of the special event and cleared of all temporary structures within five (5) days after close of the event. Effective October 1, 1993, when city employees are required to assist in clearing of debris and structures, the city manager may require sponsors of the event to reimburse the city for employee costs. A monetary deposit in an amount determined by the city manager may be required to ensure reimbursement of such costs.

(5) Traffic control and pedestrian safety arrangements in the vicinity of the special event are to be arranged by the sponsors of the event with the police department and public works departments. Effective October 1, 1993, when city employees are required to assist in traffic control and pedestrian safety during the event, the city manager may require sponsors of the event to reimburse the city for employee costs. A monetary deposit in an amount determined by the city manager may be required to ensure reimbursement of such costs.

(6) Permit will be issued for a specific period of time, not to exceed seven (7) days. An extension, not to exceed three (3) days, may be granted at the discretion of the city manager.

(7) Issuance of a permit to hold a special event on public property will transfer control of vendors, participants and activities associated with the special event to the sponsors of the event.

(c) Additional rules and regulations for circuses, carnivals and other similar public amusements.

(1) No circus, carnival or other similar public amusement shall be located within the city limits except when sponsored by a nonprofit civic organization or merchants' association unless such location shall have been approved by the city commission prior to the issuance of such permit as provided in this article.

(2) No circus, carnival or other similar public amusement, whether profit or nonprofit, shall operate within the city unless inspected and licensed by the state division of agriculture and consumer services and operated in conformance with rules and regulations promulgated by that agency.

(Ord. No. 93-02, § 1, 5-4-93)