§ 2-804. Grant expenditure records and financial reports.

(a) The finance director or designee shall maintain a record of all expenditures of grant proceeds with bid files, invoices and other supporting documentation and shall be responsible for the filing of all financial reports required by the granting agency.

(b) The finance director may delegate responsibility for the development of financial records and filing of reports to another department for any grant that is more conveniently administered in said other department. Such delegation shall be made at the sole discretion of the finance director but shall require the consent of the other department. The department to which such delegation is made shall comply with all requirements of paragraph (a). All records, supporting documentation and financial reports shall be forwarded to the finance department upon the request of the finance director for audit and other accounting purposes.

(c) Grant expenditure records, supporting documentation, and financial reports shall be forwarded to the city clerk for filing with the official records of the city following the final audit and close out of the grant by the granting agency. Grant records shall be retained until expiration of restrictive covenants or as required by State of Florida retention schedules, whichever is longer.

(Ord. No. 2004-10, § 1, 5-18-04)