§ 2-16. Agenda.

(a) Publication. No later than seventy-two (72) hours prior to each regular meeting of an appointed board, commission or committee, an agenda which contains all items that shall be acted upon at the meeting shall be posted on the bulletin board at City Hall where other official notices are posted. Posting of the agenda shall be in addition to any public notice of the meeting which may be required by Florida Statutes or other applicable regulations. A packet containing the agenda and information pertaining to items included on the agenda shall be forwarded to members of the appointed board, commission or committee no later than seventy-two (72) hours prior to the meeting.

(b) Agenda deadline. Any person may have an item placed on the agenda by submitting a request to the recording secretary no later than twenty-four (24) hours prior to publication of the agenda. Such request shall be in writing, shall fully explain the nature of the item to be included, and shall provide sufficient detail as to inform the members about the action to be taken on the item, if any. A request received after the deadline shall be held by the recording secretary for inclusion on the agenda for the next scheduled meeting. The city manager may, at his discretion, waive the deadline requirement for requests of an emergency nature.

(c) Withdrawal of agenda item. The person requesting placement of an item on the agenda may withdraw the item prior to the meeting by notifying the recording secretary.

(d) Record. A copy of each agenda packet (i.e., the agenda and all information submitted to an appointed board, commission or committee) shall become part of the official record of the city and shall be permanently retained by the city clerk. Any information provided to the board, commission or committee during consideration of an item on the agenda shall be added to the record and retained with the agenda packet.

(Ord. No. 98-02, § 1, 1-20-98)