§ 2-230.09. Information systems policies.  

Latest version.
  • (a) Computers, computer files, the e-mail system, and software furnished to employees are city property intended for business use. Employees should not use a password, access a file, or retrieve any stored communication without authorization. To ensure compliance with this policy, computer, Internet and e-mail usage may be monitored.

    (b) The use of city-supplied computers or applications for personal use is discouraged. However, any personal use by the employee should be done with the understanding that the city takes no responsibility for licensing, nor assurances of data or information privacy. Modifications to hardware or city-supplied applications that prevent or alter the use of city information is strictly prohibited. Memory space for business information shall take precedence over any personal requirements.

    (c) All employees are responsible for meeting the requirements of these policies. Employees who violate these policies are subject to disciplinary action as set forth in section 2-211. The (IS) information services division is responsible for establishing, and monitoring adherence to this policy.

    (d) The city strives to maintain a workplace free of harassment and sensitivity to the diversity of its employees. Therefore, the city prohibits the use of computers and the e-mail system in ways that are disruptive, offensive to others, or harmful to morale.

    (e) The Internet may be used for incidental personal use that does not violate these policies and does not hamper or conflict with the transaction of city business, on lunch hours or after hours. The city has the right to view and monitor all Internet usage on the city's system(s).

    (f) The city Internet access may not be used for the following:

    (1) Commercial activities;

    (2) Religious causes;

    (3) Solicitations of any kind;

    (4) Political activity;

    (5) Activities not directly related to the conduct of city business;

    (6) To download files or software without first checking for viruses;

    (7) Transmitting or accessing copyrighted information in a way that violates the copyright.

    (g) The city purchases and licenses the use of various computer software for business purposes and does not own the copyright to this software or its related documentation. Unless authorized by the software developer, the city does not have the right to reproduce such software for use on more than one (1) computer.

    (h) Employees may only use software on local area networks or on multiple machines according to the software license agreement. The city prohibits the illegal duplication of software and its related documentation.

(Ord. No. 2001-08, § 1, 6-19-01)